Done-For-You Lead Recovery — Med Spas & Service Businesses
We Build and Run Automated Lead Follow-Up So Your Business Stops Losing Booked Appointments.
Every inquiry gets an automated response in 30 seconds. Five follow-ups over 14 days. Your system is live in 7–10 days.
15-minute Zoom. No pitch. I'll quantify your follow-up leak and tell you if the system makes sense for your business.
New lead — Sarah M.
Website form · 18 seconds ago
✓ Response sent automatically
Follow-up sequence
ActiveThis Month
47
Leads in
22
Booked
$8,800
Recovered
Demo environment · not client data
Recent Engagements
Two systems built and running. Numbers from actual client dashboards.
Dallas Med Spa — Q4 2024
Spending $6k/month on Meta ads. Getting 90 inquiries/month. Front desk picking up the phone when they had time. One callback attempt per lead. No emails. No follow-up sequence.
Before
Response time
2–4 hours
Follow-up attempts
1 call, then nothing
Old CRM leads actioned
Never
After
Response time
Under 30 seconds
Follow-up sequence
5 messages over 12 days
Dormant list worked
180 days of leads reactivated on launch
Results
Additional consultations booked
First 45 days
Dormant leads responded
From a list they'd written off
Revenue recovered
At $400 avg consultation
“I didn't realize how many people were just falling off. We had all these leads from our ads and I thought they weren't interested. Turns out most of them never even got a proper follow-up.”
Owner, Dallas Med Spa
Houston HVAC — Jan 2025
60–80 inbound quote requests per month during peak season. Response averaged 3–5 hours. Competitors in the same area were responding within minutes. Off-hours leads sat until the next morning.
Before
Response time
3–5 hours
After no answer
One callback attempt
Off-hours leads
Next business day
After
Response time
Under 30 seconds
Follow-up sequence
4 messages over 10 days
Off-hours leads
Auto-contacted immediately
Results
Additional jobs booked
First 30 days
Quote-to-booking rate
Up from 22%
Recovered revenue
At $1,140 avg job value
“We were losing jobs to guys who called back faster. Now the system texts them before I even see the lead hit my inbox.”
Owner, Houston HVAC Company
Demo Environment — Reporting Dashboard
Live client dashboards show leads received, messages sent, appointments booked, and recovered revenue. Sample screenshot from demo environment — not client data.
Who This Is For
It Makes Sense When a Missed Inquiry Has a Real Price Tag.
If your average client or job is worth $300 or more and you get 20+ inquiries a month, the math works clearly in your favour.
Med Spas
The Problem
Running paid ads and getting inquiries. Responding hours later, making one callback, then moving on. A lot of those leads were ready to book.
What Changes
The system contacts every inquiry in 30 seconds and follows up five times. At $400–$800 per consultation, recovering three or four leads per month covers the system cost immediately.
Good fit: 30+ inquiries/month, $300+ average service value
Aesthetic Clinics
The Problem
Consultation requests sitting in an inbox until someone has time to follow up. By then the prospect found another provider.
What Changes
Automated follow-up runs through the decision window — multiple messages, spaced out, written for your specific services. Your front desk doesn't change anything.
Good fit: consultation-based model, 20+ inquiries/month
Roofing & HVAC
The Problem
More leads than the team can manually chase during peak season. Competitors are responding in minutes. You're responding the next day.
What Changes
Every lead gets a text or email within 30 seconds — while your crew is in the field. Slower competitors lose the job before they even know there was one.
Good fit: quote-based, $1,000+ average job value
What Your Leads Actually Receive
Every message is written for your specific business — services, tone, team name. Nothing generic. Nothing that reads like a mass campaign.
Below are sample messages from two demo environments. Placeholders like [Name] and [link] are replaced with real contact data at send time.
Med Spa
SMS — sent within 30 seconds of inquiry
Glow Aesthetic Studio
Email — Day 3 follow-up (if no booking yet)
Subject
Just checking in — Glow Aesthetic Studio
Hi [Name], We noticed you haven't had a chance to book yet — no pressure, just wanted to make sure you had what you need. Here's the link again: [link] If you have questions about which services might be right for you, just hit reply. — Sarah, Glow Aesthetic Studio
HVAC
SMS — sent within 30 seconds of inquiry
Premier HVAC
Email — Day 5 follow-up (if no response)
Subject
Still have your quote request open
Hi [Name], You submitted a request for [service type] a few days ago. Wanted to follow up before we close out the week's schedule. The estimate is free and takes about 20 minutes on-site. If the timing doesn't work, just reply and we'll find a better day. — Mike, Premier HVAC
You review and approve all message copy before anything goes live. The sequence runs in your brand voice, not a template.
What Gets Built
Four Things That Run Automatically After Every Inquiry.
Each one closes a specific gap between lead received and appointment booked.
Every Inquiry Gets a Response in 30 Seconds
A new lead comes in from your website, ad, or CRM. Within 30 seconds they get a text or email — with your business name, a direct booking link, and a message written for your service type. Not a generic autoresponder. Something that sounds like your business reached out personally.
If They Don't Book, Five More Messages Go Out Over 14 Days
Most leads need more than one touchpoint. Each follow-up message is timed and written to match where the lead is in the decision process — early interest, comparison shopping, ready to commit. The sequence stops automatically when they book. Nothing keeps going after that.
Old Leads in Your CRM Get a Second Chance
Your CRM has contacts who inquired once and never booked. We clean that list, segment it by recency, and run a reactivation campaign on launch day. Most clients see bookings from this in the first week — before the new lead system has run a full cycle.
You See Exactly What It's Recovering Each Month
Every booking that comes through the system is tracked. You see leads in, messages sent, appointments booked, and the dollar value of what was recovered. We go through it together on a monthly call. If something isn't converting, we adjust it.
Investment
One setup fee. One monthly fee. No long-term contract after the first 90 days.
Single Location
$1,500 setup · $500/month
One location, one CRM, standard lead sources (website form, Facebook Lead Ads, Google). Most med spas and single-location service businesses land here.
Multi-Location or Complex CRM
$2,500–$3,000 setup · $1,000–$1,500/month
Multiple locations, CRM migration, more than two lead sources, or custom sequence logic. Complexity determines the exact number — we cover that on the audit call.
Performance Commitment
If the system is live and hasn't produced at least one booked appointment from the follow-up sequence within 30 days, I keep working at no additional cost until it does.
Most clients recover the setup cost in the first 30 days from old leads alone — before the new lead system has had time to run at full capacity.
What the Math Looks Like
A med spa with 80 monthly inquiries at a 12% booking rate closes about 10 consultations a month.
Structured follow-up typically moves that to 25–30%. At 28%, that is 22 consultations from the same leads.
Based on client averages. Your numbers depend on current lead volume and average service value.
Takes you to the calendar below — pick any open 15-minute slot.
Who Builds This
Jayden Encarnacao
I kept seeing the same thing. Service businesses spending real money on ads, getting real inquiries, and then losing a chunk of them because nobody followed up fast enough or more than once. The leads were there. The follow-up infrastructure wasn't.
So I built RevivingLeads to fix that specific problem. Not ads. Not content. Not software you have to manage yourself. I build the follow-up system, connect it to what you already have, and hand it over running. You see results from old leads in the first week and from new leads every day after that.
I work on one client at a time. That's not a pitch — it is how I make sure the system is actually built right. When I take on a new client, that engagement gets my full focus until it's live and performing.
Tools
Reliability
Response time
I reply to client messages within one business day. Usually same day.
If I'm unavailable
Every system is fully documented on industry-standard platforms. Another qualified operator could take it over without starting from scratch. Nothing is locked to me personally.
What you get at handoff
Full system documentation, login credentials, sequence logic, and a walkthrough recording. You own it.
Questions
Book a 15-Minute Call. Find Out What Your Follow-Up Gap Costs You.
Pick a time below. We'll map your current lead flow, look at your response time and follow-up process, and I'll tell you what it's costing you each month.
If there's no clear return, I'll tell you that. No proposal, no pitch, no follow-up pressure.
I build one system at a time. When I take on a new client, that engagement gets my full focus.